For school leaders · first to launch

The School AI Policy Template Pack

Name: The School AI Policy Template Pack
Brand: whatiflab
Price: 55 USD
Availability: InStock

A complete, adaptable acceptable-use policy for AI in your school, written for the South African context: POPIA awareness, the Schools Act, learners with and without devices at home. Seven documents, ready to adapt and adopt. Written before the incident, so you are not writing it after.

Instant download · Editable Word · English and Afrikaans · Licensed to your school

Founding-school price

≈ R920

approx · exact Rand at checkout

One school licence. Adapt every document, adopt it as your own, use it every year. No subscription.

Buy the Policy Pack

Secure checkout via Gumroad · instant delivery

See inside

Read it before you buy

Two of the seven documents are open in full below: the adoption guide and the Values Charter. The rest, the binding policy and the operational instruments, are in the pack.

Preview · 2 of 7 documents open

School AI Policy Template Pack · v1.0

Start Here

How to adopt the pack, in the right order

This pack gives your school a complete, adaptable framework for AI: not one intimidating policy document, but a small suite of parts, each with a clear audience and a clear job. Adapt it, adopt it, and you will have answered the question most schools are still avoiding: what happens with AI here, on purpose?

Not legal advice. This pack is a carefully researched starting point, written for the South African context. It is not a substitute for legal advice. Before adoption, have your governing body review it, and where personal information or disciplinary consequences are involved, consider a review by the school's attorney.

What is in the pack

Document	Job	Binding?	Audience
01 Values Charter	The philosophy on one page: slow AI over fast AI, thinking stays human	No	Whole community
02 Acceptable-Use Policy	The rules: what is permitted, what must be disclosed, what is prohibited	Yes	Learners and staff
03 Learner Agreement	One page a learner can actually read, in the first person, signed	Yes	Learners
04 Parent Letter	Plain-language summary for home, plus the consent conversation	No	Parents
05 Staff Guidance Notes	The how-to for the first term: task rules, disclosure format, what to watch	Guidance	Teachers
06 Instruments	The tools that make it enforceable: risk checklist and approved-tools register	Yes	Leadership

Adopt it in this order

Charter first. One page, sets direction, buys goodwill. Share it before any rules.
Then the Acceptable-Use Policy with its risk tiers. This makes AI use safe and enforceable. Table it at a governing body meeting and adopt it formally.
Then the instruments. The checklist and register make the policy operational and give you your POPIA footing. Nothing gets used at school before it passes the checklist and lands on the register.
Then the people documents. Send the parent letter, run the learner agreement through register class, and put the staff guidance notes on the staff-room table.
Set the review clock. Name an owner, put a review date in the diary. AI tools change faster than policy cycles, so this policy has a six-month pulse check built in.

Adapting the pack to your school

Every place where your school must fill something in is marked with a highlighted placeholder. Use find-and-replace in Word to work through them:

Placeholder	Replace with
[[SCHOOL NAME]]	Your school's full name
[[PRINCIPAL NAME]]	The principal's name
[[SGB CHAIR NAME]]	The governing body chairperson's name
[[POLICY OWNER]]	The named person who owns this policy
[[CONTACT EMAIL]]	The address for AI questions and incident reports

Why this pack is built this way

Most school AI policies fail in one of two ways: they try to be philosophy, rulebook and how-to in a single document, or they only say no. This pack splits the jobs, and it splits the risk: not every use of AI carries the same stakes, so the rules are tiered. Brainstorming ideas is not the same as an exam. The tiers keep the policy strict where it matters and permissive where learning happens.

The thinking behind the pack draws on possibility-thinking research in education, including Ronald Beghetto's distinction between fast AI, taking the first polished answer and running, and slow AI, working with the tool deliberately while the human stays in charge.

Document 01 · Binding: No · Whole community

AI Values Charter

[[School name]] · Adopted [[date]]

AI has arrived in our classrooms, our staff room and our homes, whether we planned for it or not. This charter says how we choose to meet it. It is not a rulebook; the rules live in our Acceptable-Use Policy. This page is the direction the rules point.

What we believe

Thinking stays human. AI may inform our thinking; it may not replace it. A learner's mind, growing, is the whole point of this school.
Slow AI over fast AI. Fast AI is typing a question and running with the first polished answer. Slow AI is questioning the tool, comparing its suggestions, and staying in charge. We teach and practise the slow kind.
Show your thinking. Work done with AI is disclosed, honestly and without shame. What we cannot accept is not the tool; it is pretending.
Ask "should I?", not only "can I?" Capability is not permission. We ask what a use of AI does to our own learning and what we owe the people around us.
Teachers first. Staff get time, training and practice with these tools before learners are expected to use them well.
No child left out. Access to AI at this school may never depend on what a family can afford at home. Where we use these tools, we provide a route for every learner.
Honesty about what we know. These tools are new and the evidence about them is young. We will not pretend certainty we do not have, and we will change course when we learn better.

The question this school keeps asking is a small one with a long history in education: what if? From what is, toward what might be. AI is welcome here as a tool for widening what our learners can imagine and build, never as a machine for skipping the imagining.

Signed: [[Principal name]], Principal · [[SGB chair name]], Chairperson of the Governing Body

Also in the pack (purchase to read in full)

Document 02

Acceptable-Use Policy

The binding rules, with Green / Amber / Red risk tiers.

In the pack

Document 03

Learner Agreement

One page, first person, signed by learner and parent.

In the pack

Document 04

Parent Letter

Plain-language summary for home, plus consent.

In the pack

Document 05

Staff Guidance Notes

The first term, practically: what to do on Monday.

In the pack

Document 06

Instruments

Risk checklist, approved-tools register, incident log.

In the pack

Both languages

English & Afrikaans

Every document, in full, in both languages.

Included

What's included

Seven documents, one coherent system

Each part has a clear audience and a clear job. Delivered as editable Word files in English and Afrikaans, with a Start Here guide that walks you through adoption in the right order.

Start Here

The adoption guide: what to do, in what order.

Values Charter

The philosophy on one page. Buys goodwill before any rules.

Acceptable-Use Policy

The binding rules, with Green / Amber / Red risk tiers.

Learner Agreement

One page a learner reads and signs, in the first person.

Parent Letter

Plain-language summary for home, plus the consent conversation.

Staff Guidance Notes

The first term with the policy, practically.

Instruments

Risk checklist and approved-tools register: your POPIA paper trail.

✎

Fully editable

Highlighted placeholders and find-and-replace. Your policy, not ours.

The thinking

Grounded in the research, honest about its limits

These resources are built on possibility-thinking research in education: Anna Craft's work on how children move from what is to what might be, and Ronald Beghetto's distinction between fast AI and slow AI. The grounding is developmental and creativity psychology, which is why school leaders, teachers and educational psychologists take it seriously.

And they are honest about the evidence. We will not claim these methods are proven to raise creativity scores; the research on creative pedagogies is genuinely inconclusive. What the evidence does support is that how AI is used matters more than whether it is used, and that is exactly what these documents are designed around.

Read the full research grounding at whatiflab.ai ↗

Pricing

One licence per school, yours to keep

Founding-school price

Policy Pack

The complete seven-document policy system, in English and Afrikaans.

≈ R920

approx · exact Rand at checkout

All 7 policy documents
English and Afrikaans
Editable Word files
POPIA-aware, Schools Act aligned

Buy the Policy Pack

For teachers

Practical Pack

The classroom half: worked techniques, a prompt library and a staff workshop.

≈ R820

approx · exact Rand at checkout

Practical Playbook
Enablement Library of prompts
English and Afrikaans
Ready-to-run staff session

Buy the Practical Pack

Best value

Both packs

Policy and Practical together, the whole system from leadership to classroom.

≈ R1,490

approx · exact Rand at checkout

Everything in both packs
Nine documents in total
English and Afrikaans
Cheaper than buying separately

Buy both packs

Prices are set in US dollars and charged in Rands at checkout; the figures shown are approximate and move with the exchange rate. A whole-school or district licence, or a purchase order instead of card payment? Write to admin@whatiflab.store.

Questions

The practical detail

What exactly do I receive, and how?

A single download of editable Microsoft Word (.docx) files, organised into English and Afrikaans folders, delivered instantly through Gumroad after checkout. No subscription and no account to maintain.

Can we change the wording?

Yes, that is the point. Every document is fully editable, with highlighted placeholders for your school's name, people and dates. You adapt it and adopt it as your own school policy.

Is it really in Afrikaans as well?

Yes. Every document is provided in full in both English and Afrikaans, written for South African schools, not machine-translated.

Is this legal advice?

No. It is a carefully researched starting point written for the South African context, aware of POPIA and the Schools Act. Have your governing body review it before adoption, and where personal information or discipline is involved, consider a review by your school's attorney.

Who is the licence for?

One school. The pack is licensed to the purchasing school for internal use and adaptation, and is not for resale or redistribution outside the school community. For a district or group licence, write to us.